The Time Tracking Page in Manager Mode

The Time Tracking page in manager mode includes three main sections: Time Recorded Report, Requests for Approval, and Time Tracking Devices Report. These sections can be navigated using the top menu.

Attention! To view the time tracking page as described on this page, make sure you have switched to the manager mode in the platform.

Managers accessing the time tracking page will see data related to the users they manage. Managers with the Owner and HR Manager roles, having access to all users in the Papervee workspace, will see data for all these users. Managers who are employees but also operational managers of other employees will only see their respective employees.

Tracked Time Report

Information on this page can be filtered using the filters at the top. You can view information for a specific day, week, or month. To easily navigate between selected periods, you can use the left and right arrow buttons.

The central table on this page contains the following information:

Employee - shows the name of the employee. Clicking on the name allows you to access the employee's profile in manager mode.

Estimated time -  indicates the number of hours the employee is expected to record during the selected period in accordance with their work norm. This time also accounts for and deducts hours for various leaves and legal holidays.

Worked time  - shows the number of hours recorded by the employee in the selected period. It sums up all recorded time intervals.

Monthly work report - shows the difference between the total recorded time of the employee and their work norm for the selected period.

Activitate - displays the employee's recorded time, and the color represents the status of the time entry. Each capsule shape represents a day in the calendar. Depending on the selected interval, you will see more or fewer capsules. Hovering over a capsule shape will show additional information about the time entry for that day. The colors indicate the following statuses:

In progress -the employee has an active time entry.

Below norm - the employee has not reached the number of hours equivalent to their work norm.

Complete - the employee has reached the number of hours equivalent to their work norm.

Over norm - the employee has exceeded the hours equivalent to their work norm.

Inactiv/absent - the employee has no active time entry or recorded time on the current day.

Leave -  the employee has an approved leave day on the current day.

Requests for Approval

The “Requests for Approval” section contains all time tracking-related requests awaiting a manager's approval. Requests will appear in the central table, which contains the following columns:

Employee - shows the name of the employee. Clicking on the name allows you to access the employee's profile in manager mode.

Day - indicates the day for which the time tracking request was created.

Entry type - shows the type of request. This can be a request for recorded time or a break..

Old entry -  if it’s an existing time entry being modified, here you can see the initial state from which the start time of the time entry is being changed. If it’s a completely new entry, this field will display the symbol “-”.

New entry - indicates the start time of the time entry.

Old exit -  if it’s an existing time entry being modified, here you can see the initial state from which the end time of the time entry is being changed. If it’s a completely new entry, this field will display the symbol “-”.

New exit - indicates the end time of the time entry.

Reason - shows the reason for creating the request to add, modify, or delete a time entry. In the case of time entries, the reasoning for manual additions, modifications, and deletions is mandatory.

Actions - here you will find buttons through which you can approve or reject a request. Approving the request will formalize the requested modification in the time entry. Rejecting the request will delete the request for a new entry or cancel the requested modification to an existing entry.

Clocking Device report

On this page, you can see a report related to the current day's time entries made using RFID cards or PIN codes. Each table on the page will represent a Papervee Hub or Papervee Virtual Hub device.

The “Employee” column shows the employee who recorded time on the device. The “Entry Type” column indicates whether the time entry was for “Time” or “Break”. “Last Entry Time” shows the time at which the user had their last interaction. These tables display only currently active employees.

Through the search bar, you can filter the tables to identify if a particular employee is recorded and the device they used. With the “Filter” button, you can activate or deactivate categories of RFID and PIN devices.

To generate a recurring report that is sent by email every day to certain managers with this information about employee time entries on devices, follow these steps:

1. Access the Time Tracking page through the left-hand menu.
2. Navigate to the “Clocking device report” section using the top menu.
3. Click the “Custom Report” button.
4. Click the “Create New Report” button.
5. Give a suggestive name for the report.
6. Choose the managers to whom the report will be sent.
7. Select the time when the report should be sent.
8. Choose the days of the week on which the report should be sent.
9. To finalize and activate the report sending, click the “save report” button.

Once saved, the report will be sent on the selected day and time to the selected managers. From the same modal, you have the option to deactivate and activate reports, modify them, and delete them.